3. CIS Pre-conference course update

INTERNATIONAL CANCER INFORMATION SERVICES GROUP
BOARD OF DIRECTORS
May 24, 2006

Attended by:
Ingrid Aubry
Doreen Akkerman
Mary Anne Bright
Catherine Dickens
Cora Honing
Marion Morra
Ana Olivera, UICC
Monika Preszly
Chris Thomsen (VP)
Anne Vézina (President chair)
Irene Miller

Attachments:
Draft minutes of meeting April 24-25, 2006
List of nominees for board vacancies
Preliminary CIS program in Washington
Draft ICISG pamphlet
Draft course power point presentation
Membership application from Sweden

1. Opening remarks/Approval of minutes

Anne V welcomed everyone and introduced the agenda which focused on outstanding actions for the course.
Minutes of April 24-25 meeting in Heidelberg were approved.
Irene M will send the minutes to ICISG members by listserv and be post them on the ICISG website.

2. Memberships

Board approved application from Swedish Cancer Society for full membership in ICISG. Irene M will add them to list-serv, membership list on the website and send letter of welcome.

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Power point presentation for pre conference course was approved by board members. Any changes must be sent to Chris T. and Marion M by May 26, 2006.
Anne V, Chris T and Marion M will arrange a conference call as soon as possible to finalize workbook.
Marion M to work with Terry Music on exercise 5 Community Resources due May 26, 2006.
Chris T. must receive completed workbook printing by week of June 19.
Presenters to send draft power point presentations to facilitators.
Marion M, Anne V. and Chris T. to prepare evaluation form for course.
Mary Anne B. is still looking for a simple taped call for use at the course.
Ana O will provide country profiles of all participants.

4. CIS Toolbox rehearsal

Chris T and Mary Anne B. to arrange a meeting room for the board meeting and rehearsal of course on July 7th. Tour of NCI will be at 2:30PM.

5. CIS Toolbox launch

Anne V, Chris T, Marion M, Mary Anne B and Ana O will arrange for a conference call to finalize details of CIS toolbox and course launch.
Ana O will ask for room to accommodate 50 people and confirm number of participants. Arrangements call for six tables of 8.
Preview of the web-based toolbox will be available for board members in early June.
Chris T. will arrange for copy of toolbox to be loaded into laptop for course, AGM and ICISG exhibit.
Ana O will send the UICC one-page flyer on the toolbox to Catherine D and Chris T.
Catherine D and Chris T to prepare article on toolbox for UICC newsletter by June 2.
Ana O to order 1000 UICC/ICISG toolbox flyers. PDF of flyer to be added to both UICC and ICISG websites.
Ana O. to look into UICC, NCI and foreign journalists who may be available to cover launch.
Launch to commence at 8:30. Participants of course to be invited along with heads of member organizations.

6. Exhibit and facilities

Pamphlet was approved by ICISG board. Chris T. has agreed to print the brochure for the exhibit.
Chris T. will arrange for a lap-top computer at the booth to display the CIS ToolBox to conference delegates

7. UICC 2006 conference – ICISG program

Key elements of a successful CIS to be ready for French translation by May 31, 2006.

8. Governance

ICISG Board of Directors expressed their regrets regarding Philippe Mourouga’s resignation from the board.
The Board of Directors invited Ana O to be an ex-officio director until the end of the UICC/ICISG collaboration.
Anne V. advised that there have been two nominations for board vacancies. Nominations close on June 6, 2006.
Anne V. confirmed that the AGM will be held on Sunday, July 9, 2006. Location to be confirmed.
Board members to send their (hotel/home) Washington contact information to Irene M.

Next conference call/Meetings

The next in-person meeting will be in Washington July 7, 2006.

Topics for discussion will include:

UICC sponsorship
Strategic plan
Declaration 2006

Last Updated: 8 January 2008