The world of cancer information
INTERNATIONAL CANCER INFORMATION SERVICES GROUP
BOARD OF DIRECTORS
May 24, 2006
Attended by:
Ingrid
Aubry
Doreen Akkerman
Mary Anne Bright
Catherine Dickens
Cora Honing
Marion Morra
Ana Olivera, UICC
Monika Preszly
Chris Thomsen (VP)
Anne V�zina (President chair)
Irene Miller
Attachments:
Draft minutes of meeting April 24-25, 2006
List of nominees for board vacancies
Preliminary CIS program in Washington
Draft ICISG pamphlet
Draft course power point presentation
Membership application from Sweden
1. Opening remarks/Approval of minutes
- Anne V welcomed everyone and introduced the agenda which focused on outstanding actions for the course.
- Minutes of April 24-25 meeting in Heidelberg were approved.
- Irene M will send the minutes to ICISG members by listserv and be post them on the ICISG website.
2. Memberships
- Board approved application from Swedish Cancer Society for full membership in ICISG. Irene M will add them to list-serv, membership list on the website and send letter of welcome.
3. CIS Pre-conference course update
- Power point presentation for pre conference course was approved by board members. Any changes must be sent to Chris T. and Marion M by May 26, 2006.
- Anne V, Chris T and Marion M will arrange a conference call as soon as possible to finalize workbook.
- Marion M to work with Terry Music on exercise 5 Community Resources due May 26, 2006.
- Chris T. must receive completed workbook printing by week of June 19.
- Presenters to send draft power point presentations to facilitators.
- Marion M, Anne V. and Chris T. to prepare evaluation form for course.
- Mary Anne B. is still looking for a simple taped call for use at the course.
- Ana O will provide country profiles of all participants.
4. CIS Toolbox rehearsal
- Chris T and Mary Anne B. to arrange a meeting room for the board meeting and rehearsal of course on July 7th. Tour of NCI will be at 2:30PM.
5. CIS Toolbox launch
- Anne V, Chris T, Marion M, Mary Anne B and Ana O will arrange for a conference call to finalize details of CIS toolbox and course launch.
- Ana O will ask for room to accommodate 50 people and confirm number of participants. Arrangements call for six tables of 8.
- Preview of the web-based toolbox will be available for board members in early June.
- Chris T. will arrange for copy of toolbox to be loaded into laptop for course, AGM and ICISG exhibit.
- Ana O will send the UICC one-page flyer on the toolbox to Catherine D and Chris T.
- Catherine D and Chris T to prepare article on toolbox for UICC newsletter by June 2.
- Ana O to order 1000 UICC/ICISG toolbox flyers. PDF of flyer to be added to both UICC and ICISG websites.
- Ana O. to look into UICC, NCI and foreign journalists who may be available to cover launch.
- Launch to commence at 8:30. Participants of course to be invited along with heads of member organizations.
6. Exhibit and facilities
- Pamphlet was approved by ICISG board. Chris T. has agreed to print the brochure for the exhibit.
- Chris T. will arrange for a lap-top computer at the booth to display the CIS ToolBox to conference delegates
7. UICC 2006 conference – ICISG program
- Key elements of a successful CIS to be ready for French translation by May 31, 2006.
8. Governance
- ICISG Board of Directors expressed their regrets regarding Philippe Mourouga’s resignation from the board.
- The Board of Directors invited Ana O to be an ex-officio director until the end of the UICC/ICISG collaboration.
- Anne V. advised that there have been two nominations for board vacancies. Nominations close on June 6, 2006.
- Anne V. confirmed that the AGM will be held on Sunday, July 9, 2006. Location to be confirmed.
- Board members to send their (hotel/home) Washington contact information to Irene M.
Next conference call/Meetings
- The next in-person meeting will be in Washington July 7, 2006.
Topics for discussion will include:
- UICC sponsorship
- Strategic plan
- Declaration 2006