The world of cancer information
INTERNATIONAL CANCER INFORMATION SERVICE GROUP
BOARD OF DIRECTORS
American Cancer Society
Atlanta,Georgia
April 11, 2008
1:00 PM – 3:00 PM
Attended by:
Mary Anne Bright bright@mail.nih.gov
Silvia Den den@swisscancer.ch
Marianne Duperray mduperray@institutcancer.fr
Roshini George Roshini.George@cancer.org
Marion Morra morram@earthlink.net
Monika Preszly m.preszly@dkfz.de
Chris Thomsen (VP) thomsenc@mail.nih.gov
Anne Vézina (President) avezina@cancer.ca
Regrets:
Doreen Akkerman Doreen.Akkerman@cancervic.org.au
Catherine Dickens dickenscm@yahoo.co.uk
Francesco de Lorenzo fdelorenzo@aimac.it
Cora Honing choning@kwfkankerbestrijding.nl
Ana Olivera olivera@uicc.org
MEETING
1. Adoption of minutes of the meeting
The minutes of the January 23 conference call were adopted as distributed.
Irene will post on the listserv and the website.
2. Governance and board member nominations
Anne V. gave an overview of the Board of Directors nomination process prior to the AGM in August 2008.
- According to our governance, the total number of voting Board members is 15, including the President and Past President.
- Of the 13 Board positions, 2 were elected in 2006 (Roshini and Dr. De Lorenzo) and do not have to be re-elected in 2008.
- Of the 11 vacancies, 6 existing Board members are eligible for re-election (Doreen, Catherine, Cora, Monika, Mary Anne and Marion).
- Of the 5 other vacancies, current ex-officio members (Silvia Den and Marianne Duperray) should be considered for nomination, leaving 3 vacancies for other nominations.
Nominations
The nomination process indicates that an ICISG member organization can nominate up to 2 candidates for Board membership.
Each nominating organization will ensure that the candidate consent to be nominated and will sent to Irene a short biographical paragraph. Nominee must attend the AGM on August 28 in Geneva to have their nomination stand. All existing Board members who need to be re-elected also need to submit a short bio.
Timeline
- The nomination process will start May 26 and close July 25. No nomination will be accepted after July 25, 2008.
- Irene will send an announcement on the listserv and the website for the Board of Directors nomination process and for the AGM.
- Irene will revise the nomination form and post on the website.
3. Election of Vice-President
Following the AGM, the newly constituted Board of Directors meeting will be held in Geneva on August 29. The first order of business will be for the new President to ask Board members to elect a new Vice President. Current Board members interested in being nominated for the position should contact either Anne or Chris directly. Nominations will be confirmed at Board meeting on August prior to the election.
4. Update on UICC Congress and ICISG activities
August 26
8:30 AM – 5:00 PM Course rehearsal – Silvia to confirm location
6:30 PM – 8:30 PM Dinner organized by Silvia and sponsored by the Swiss Cancer Society.
August 27 Crowne Plaza – St Moritz and Pontresina Rooms
9:00 AM- 4:30 PM Pre- congress course – all ICISG board members to attend
August 28 ICISG Annual Meeting of the Members – Crowne Plaza Verbier Room
5:00-6:30 PM Introduction by Swiss Cancer Society
Invitation to ECL and ACS
Acknowledgement of sponsorship by Swiss Cancer Society
Anne and Chris will prepare presentation and agenda
Registration at the door
6:30 PM – 8:30 PM ICISG Reception – Crowne Plaza Leysin Room
Introduction by Marion Morra
Acknowledgement of sponsorship by American Cancer Society
Anne and Chris to send invitations to ECL and ACS
August 29 ICISG Board of Directors – Crown Plaza Gstadd Room
12:00 – 1:30 PM Election of the Vice President
Voluntary contribution (total $1,200)
Working lunch with sandwiches
August 30 CIS session 2:15 – 3:15 pm – PalExpo – Room F
2:15PM – 3:15 PM Martin Ledwick, Kevin Stein and Michael Jefford
Chairs: Anne and Chris
August 27-31 Exhibit
Roshini to coordinate backdrop, give aways, and the schedule
Chris to send backdrop, pamphlets, give aways, one-pager on toolbox
Marion to get reprints of ICISG article
5. Update on collaboration with ECL and ACS
ECL
ICISG has not yet received a reply to their letter to ECL. Silvia informed the Board that she will chair the newly formed group of ECL members who have a CIS. Chris will forward a copy of the letter to Silvia.
ACS
Anne informed the Board of the positive reply from the ACS regarding a proposed collaboration with ICISG and International ACS. The formal response will be discussed at the next Board of Directors conference call when more members can attend and comment.
Anne and Chris will also inquire with ACS if they might have funding for travel grants for participants at future ICISG courses.
6. New membership applications
Anne presented 2 new members applications:
- Egyptian Cancer Information Service for young people (with submission of needs assessment)
- Argentina: Ascenso por lavida
Both applications were approved for Associate Membership.
Irene will send the welcome letter to the applicants.
Irene will provide an update on the total number of members and countries represented on ICISG.
7. Other business
The updated work plan was distributed prior to the meeting.
Board members should review and complete their respective actions.
Members present at the meeting exchanged information on their respective organizations and progress with their CIS.
8. Next conference call
Irene will contact members with the date for the next conference call.