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INTERNATIONAL CANCER INFORMATION SERVICES GROUP
Conference call
December 10, 2003
8:00-9:30AM (EST)

Present:  

Catherine Dickens (Chair)

Cdickens@macmillan.org.uk
Cora Honing
choning@kwfkankerbestrijding.nl
Chris Thomsen
thomsenc@mail.nih.gov
Anne Vinkel
avs@cancer.dk
Mary Anne Bright
brightma@mail.nih.gov
Doreen Akkerman
Doreen.Akkerman@cancervic.org.au
Monika Preszly
m.preszly@dkfz.de
Anne Vézina avezina@cancer.ca
   
Regrets:  
Marion Morra
morram@earthlink.net
Claudia Di Loreto aimac@tin.it

MEETING

1. Opening remarks
Catherine welcomed everyone and introduced the agenda. She thanked Marion and Cora for developing the CIS course outline, which was sent to Robert Burton.

2. Action arising out the meeting in September 2003
Catherine referred to the draft minutes of the meeting held in September. Progress was reported as follows (see italics)

2.1 Actions arising from the Annual General Meeting

2.2 Actions arising out of the ICISG workshop

Presentation on cancer organizations

UICC conference

Logo design

Website

Achieving our goals

Sponsorship


3. Comments and approval of minutes September 2003
As the minutes were distributed a few days prior to the conference call, members are asked to send comments to Anne in the next week, especially regarding the updates on their respective organizations.

4. Update on UICC relationship
Catherine reported on her meeting with Robert Burton. The UICC is in transition so it is important for ICISG to ensure that mutual expectations are very clear. Cora’s membership on the ECL Board of Directors will facilitate the coordination between the different groups. Catherine will continue to draft a proposal for collaboration with UICC.

5. Update on 2004 conference
Catherine confirmed that the UICC conference will be held in Dublin in November 2004. The draft program has not been distributed yet. Catherine requested that Board members who are planning to attend the conference submit an abstract for a presentation and/or poster. Doreen suggested all Board members submissions include their own organizations and ICISG. Board members should promote ICISG as much as possible. Catherine, Anne Vz, Cora, Monika, Anne Vk, Doreen, Mary Anne, Chris and Marion are planning to attend. Catherine will meet with Robert Burton on December 15. She will discuss the possibility of having a plenary session. Catherine is seeking sponsorship for promotional materials. Members will send suggestions to Catherine, Marion and Cora for the program.

6. Nomination and election process for November 2004
Catherine and Anne will think through the election process, especially regarding the timing for nominations. Nominations will include those for the Vice-President position as well as for at least 2 new Board members. Board members will refer to the governance paper and send suggestions to Catherine and Anne. Regarding nominations, although the governance suggests rotation of Board members after a period of office, Catherine reminded all to keep in mind the importance of continuity and capacity to support ICISG during its early growth.

7. Approval of ICISG logo
The ICISG logo was approved by all present. Chris will send it to Monika for information and to Anne for inclusion in the new website design.

8. Progress on website
Anne Vz reported that the content for the new website is well under way. Members will send publications, bios and articles.

9. Other Business
Doreen will submit abstracts for the Dublin Conference program and, if accepted, will seek co-presenters from the group.Chris reminded Catherine to schedule the Annual General Meeting of the ICISG membership in addition to the Board meeting in Dublin.

10. Next conference call and adjournment
Anne Vz will organize a call for the end of February to discuss the process regarding the election, nominations and progress on the UICC conference. The conference call was adjourned at 9:30AM (EST)


Prepared by Anne Vézina, December 11, 2003