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INTERNATIONAL CANCER INFORMATION SERVICES GROUP CONFERENCE CALL

April 29, 2004 8:00-9:30AM (EST)

Present:
Catherine Dickens Cdickens@macmillan.org.uk
Marion Morra morram@earthlink.net
Chris Thomsen thomsenc@mail.nih.gov
Mary Anne Bright brightma@mail.nih.gov
Doreen Akkerman Doreen.Akkerman@cancervic.org.au
Monika Preszly m.preszly@dkfz.de
Anne Vézina (Chair) avezina@cancer.ca

Regrets:
Anne Vinkel avs@cancer.dk
Claudia Di Loreto aimac@tin.it
choning@kwfkankerbestrijding.nl

1. Opening remarks/Approval of minutes
Catherine welcomed everyone, asked Anne Vz to chair the meeting and introduced the agenda. Minutes of the conference call of December 10, 2003 were approved as distributed in December.

2. Governance
The ICISG governance was discussed. Amendments to the governance were approved (see attached). The directors nomination form will be added to the ICISG website and ICISG members will be notified via the listserv. The nomination process will commence August 2004. Board members will be elected at the UICC conference in Dublin in November 2004.

3. UICC Conference

• Abstract submissions have to be in by May 14, 2004. It was agreed that affiliation with ICISG and Board of Directors should be mentioned in the body of the text of each abstract. Marion requested that all ICISG abstracts also be sent her as soon as possible. Marion will organize ICISG workshops. Marion requested that ICISG members email her with topic preferences for the workshops. Doreen will confirm the times of the workshops (November 17, 11-12:30, November 18, 11-12:30).
• Doreen will arrange for meeting rooms for ICISG annual general meeting of the members and the board meeting for afternoon of November 18th. Costs for room rental will be shared among ICISG members if necessary.
• Doreen will inquire about exhibit space for ICISG. ICISG will identify materials for the exhibit.
• The draft UICC/ICISG collaboration agreement has been sent to Robert Burton and Nancy Lins. There has not been any response. Marion will email Nancy Lins for an update. Doreen will arrange for a meeting with David Hill. Marion will invite Nancy Lins to ICISG board meeting.

4. Promotion and sponsorship

• Catherine is working on sponsorship paper for the ICISG to approach potential companies for conference sponsorship.
• Mary Anne will check on the possibility of producing at ICISG ‘pin’ for the conference. Irene will send the PDF logo to Mary-Anne.
• Chris will forward the ICISG PowerPoint and letterhead template.
• Catherine, Marion and Monika will consider creating an ICISG poster for the UICC conference.
• Catherine will be part of the planning committee for the 2006 UICC conference in US.

5. Membership in ICISG

• Anne Vz extended an invitation to the South Korean and French CIS for membership in ICISG. Doreen advised that Flora Yong is the contact in Singapore.
• France and Singapore will be approached for nomination to the ICISG board.
• Mary Anne reported that the first sweep of the ICISG listserv had been completed and that a second sweep was underway and should be completed mid-May. This will help confirm members and contact information.

6. New ICISG website

Anne Vz reported that the new ICISG website will be ready to be launched in June. Catherine will facilitate for the URL to be changed.

7. Update on follow-up items from conference call December 2003

• Monika will forward a copy of the ECL’s letter and questionnaire to members of ICISG.
• Catherine will send copies of the Macmillan evaluation.
• Doreen continues to work on a grant request for the Bill & Melinda Gates Foundation.

Last Updated: 8 January 2008