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INTERNATIONAL CANCER INFORMATION SERVICES GROUP CONFERENCE CALL

October 1, 2004 8:00-9:00AM (EST)

Attachments: MOU between UICC and ICISG

1. Opening remarks/Approval of minutes

Catherine welcomed everyone and introduced the agenda. Minutes of the conference call of April 29, 2004 were approved as distributed in May.

2. Outstanding items April 29th conference call

• Catherine is working on sponsorship paper for the ICISG to approach potential companies for conference sponsorship for 2006.
  This is not urgent item. Further discussion required.
• Mary Anne will check on the possibility of producing at ICISG ‘pin’ for the conference. Irene will send the PDF logo to Mary-Anne.
  Pins have been produced for UICC conference
• Chris will forward the ICISG PowerPoint and letterhead template.
  Thanks to Chris and her group for the work they did on producing the letterhead and templates and power point presentations.
• Catherine, Marion and Monika will consider creating an ICISG poster for the UICC conference.
  CD has started this process and is waiting for photos.

New ICISG website

CD will follow-up with UICC with regard to the removal of link to the old ICISG website and link to www.icisg.org

3. MOU approval and signature

The ICISG board of directors agreed that the Chair of ICISG would forward two copies of the final MOU between UICC and ICISG for signature by Isabel Mortara. The document will be formalized at the next ICISG board meeting in November 2004.

4. Board of directors nominations

• It was suggested that members of the board who have not yet been nominated, nominate themselves using the website form before October 15th 2004.
• Irene M. will put the final announcement for board nominations on the listserv Oct. 8.
• Cora will contact Anne Vinkle and Mary Anne will contact Claudia to see if they are still interested in being on the board.
• AV will follow-up with the Ligue nationale contre le cancer (France) for the nomination of a member their organization to the board of directors.
• It was agreed that board members have to make a commitment to be available for board conference calls, meetings and working groups.
• AV will prepare a paragraph on what is expected from a member of the board of directors for the AGM.
• List nominated board member and bio paragraph will be posted on the ICISG website and on the listserv after October 15th, 2004.

5. Procedures for VP nominations

Nominations for the position VP of ICISG should be sent, in confidence, to Catherine D.

6. ICISG in Dublin

• Catherine D. will confirm the locations, dates and times for all ICISG meetings
• Anne V. confirmed that there was an extension for submitting workshop presentation. New date is October 29th, 2004.
• It was agreed that board members would attend each others workshops.

7. Annual General Meeting

• Catherine D. will prepare the agenda for the annual general meeting, the presidents report, and whatever is necessary for the election of board members
• As incoming president, Anne V. will prepare her plan for the coming three years.
• It was suggested that there be a round table discussion of skill sharing to be organized by Doreen A. at the Board of Directors on Friday November 19th, 2004.
• Catherine D. will invite Isabel Mortara and Nancy Lins to ICISG board meeting. If they are not available, a separate meeting will be arranged.
• Agenda for AGM will be posted on the listserv and on the ICISG website

8. UICC 2006 meeting in Washington DC

• Anne V. gave a brief overview of the UICC 2006 meeting in Washington and will forward minutes of meeting to board members when they are available from the UICC 2006 intranet.
• We have to find a high profile plenary speaker by November 1st and report to UICC 2006 committee.
• Doreen A. and Mary Anne B. agreed to find a celebrity to be plenary speaker as this conference
• It was agreed that Catherine D, Doreen A, Mary Anne B and Anne V should have a conference call by November 1st.

9. How to manual

• It was agreed that the manual would be built on the existing tool.
• UICC is very keen to work with ICISG on this project
• More discussion on how to progress with this project will be discussed in Dublin
• Catherine D. will add this as an agenda item to board of directors meeting on Wednesday, November 17th, 2004.

10. Approval of new member to ICISG

• The board of directors of the ICISG approved Ligue nationale contre le cancer as a full member of ICISG.
• Anne V. will draft a memo welcoming new member to ICISG and send to Catherine D. signature.

11. Next conference call

To be determined. Irene will be in touch to confirm date

Last Updated: 8 January 2008