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INTERNATIONAL CANCER INFORMATION SERVICES GROUP
BOARD OF DIRECTORS
November 2, 2005

To be attended by:
Ingrid Aubry
Doreen Akkerman
Mary Anne Bright   
Catherine Dickens
Marion Morra
Monika Preszly
Chris Thomsen (VP)
Anne Vézina (President chair)
Irene Miller
Guest: Ana Olivera, UICC

Regrets: 
Cora Honing

Attachments:   
Draft minutes of conference call July 18-19, 2005
Secretariat report – October 2005
Membership applications

1. Opening remarks/Approval of minutes

1. Anne V welcomed everyone and introduced the agenda. Minutes of the July 18-19, 2005 meeting were approved with minor changes. Revised minutes will be sent to member by listserv and be posted on ICISG website.

2.  Memberships

1. Irene M will follow up with ICISG organizations that have not yet replied to the ICISG membership profile questionnaire. UICC will be informed of any new ICISG members who are not members of UICC.
2. Ana O will provide the email address of organizations that are considering starting a CIS for follow-up by Anne V/Chris T.
3. The board approved the associate membership applications for the Radiotherapy & Oncology Centre in Nigeria, the Cancer Aid Foundation in Mumbai, India, and the Agra Cancer Society in Agra, India. Irene M will prepared letters and add the organizations to both the listserv and website.
4. The listserv is being transferred from the UK to the US. A new address will be available in the next few weeks.

3.  How to Manual (Tool Box)

1. Marion M advised the group that the Tool Box requires a few changes but is almost ready for Chris T to do a final edit and format for the web. The Tool Box will reside on the NCI server and the outline will be available from the ICISG and UICC websites via registration and password.
2. The Tool Box will be launched at the ICISG pre-conference course, July 8th, 2006. Ana O will let the Board know who from UICC will attend the launch and facilitate the coordination of this event between ICISG and UICC.
3. It was agreed the there would be a practice run of the course by board members on July 7th, 2006 starting at 9AM
4. It was agreed that there would be one PowerPoint presentation template for all presenters to use at the full course.
5. Anne V will send a copy of the Tool Box to Ana O and Isabel Mortara, UICC.

4. UICC 2006 conference

1. Anne V to confirm that Ingrid A is a confirmed speaker and forward her correct address to Ruth Rogers.
2. Anne V reminded the Board that extended summaries (500-1000 words) are required by April 2006. Drafts should be forward to the Board for review prior to sending to UICC.
3. Irene M to forward the sample outline of extended summary to CT and IA.
4. Anne V to send plenary overview to David Hill and Doreen A for review.
5. Marion M, Chris T, Doreen A, Mary Anne B, Monika P have agreed to review CIS abstracts for UICC.
6. Anne V to check with UICC/ACS regarding meeting rooms for pre conference, ICISG Board meeting and AGM.
7. Marion M will send the Tool Box table of contents to Catherine D.
8. Catherine D will work on an ICISG pamphlet for the UICC conference.
9. All Board members will participate in the pre-conference workshop. Ana O will be time-keeper at the pre-conference
10. Ana O will supply information (cancer stats etc.) for organizations signing up for the pre-conference workshop.
11. Marion M to send copy of the pre-conference workshop outline to all Board members. Board to let Mary Anne B know if any changes are required.
12. Workbooks will be required for participants. Mary Anne B will record an actual CIS call for use during the workshop.
13. Terry Music (ACS) will be doing a community piece
14. ACS will be holding a reception for ICISG on July 9th, 2006. Mary Anne B will be coordinating with ACS on this event.
15. Catherine D is continuing to work on the availability of scholarship money. Ana O will find out if it can be extended to cover the CIS pre-conference course.

5. Governance

1. Anne V and Chris T are preparing a five-year strategic plan to bring to the Board in July 2006.

6. Website

1. Irene M to add the Serbian testimonial to the ICISG website. Anne V has invited South Korea to submit their testimonial.  Chris T has invited AIMaC/Italy to submit a testimonial on their workshops.

7. Other Business

1. Ana O to get back to the Board on timing for an article on the launch/pre-conference course for UICC newsletter.

8. Next conference call/Meetings

1. Irene M will check with Board members re their availability for a conference call mid-January 2006.
2. KID (Heidelberg) has offered to host the next in person meeting in May 2006.  Monika P will check on possible dates. Confirmation of date by next conference call.

Last Updated: 8 January 2008